Facilitator: Chris
Secretary: Jess
Snacks: Mia

In attendance:
Chris Moore
Natasha Allen
Andy
Mia Rae
Jess Hayosh
Fiona Dickinson
Terrance Wright
Tim Tapper
Jeremy Ruggles
Anita
Mark Finazzo

Icebreaker(5 min):
One place you’ve travelled to and why you liked/didn’t like going.
People have traveled all over the world and loved it! The only place that wasn’t recommended was Denny’s Restaurant.

Homework (5-10 min):
1.Natasha will proofread the welcome packet. [ x ]
2.Deliver thank you cards.
Tim, Fiona, and Natasha will take care of any remaining cards this week.
3.Terrance will contact Crawlspace Eviction if Monkapault is unavailable. [ x ]
4.Fiona will contact Monkapault. [ x ]
5.Dan will talk to crow’s nest about attaining food. [ x ]
6.Terrance will call Kalamacrew guy and do presentation about KCAC. [ x ]
7.Terrance will make a spreadsheet for e-mail list. [ x ]
8.Dan needs to talk to Jackie about Website (e-mail list, forum, working e-mail) [ x ]
9.Ashten and Mia will attend Kalamacrew and help with table. [ x ]
10.Dan will talk to Kaven about building. [ x ]

Discussion Items:

April 4 Dinner (15-20 min)
-Budget for food: let’s try to keep costs under $100.
-Admission: Max $5.
-Theme: formal spaghetti dinner with jazzy prerecorded music as background.
-Improv group. Terrance will meet with Crawlspace Eviction this week.

Breakdance event debriefing (5 min):
Terrance spoke about meeting some of the participants. We should remember to keep a sense of variety when planning events. Let’s not always have rock or folk shows; we want to bring all kinds of music and art to the community.

Kaven (10 min):
A good handful of us will be meeting with Kaven to discuss plans with the building. If you still have any event write-ups, now’s the time to submit them.
We’re shooting for Sunday, April 12 around 6pm.
Towards the end of May we’re planning on having a more formal meeting with Kaven. We’ll need to put together a polished presentation including a business plan and a budget.

T-shirts (5 min):
We’re looking into having some KCAC t-shirts printed up to wear to events and around town. We will also sell them to the community at large.

Tabled Items:
Website/Email List

Random Notes and Announcements:
We can use http://www.doodle.ch to help plan convenient meeting times.
We need a grab-and-go kit when we table. This includes pamphlets, mailing list sign-up sheets, business cards, buttons, and any other relevant literature. We have a sweet posterboard (thanks Ashten!) already.

Review Responsibilites:
Fiona, Tim, and Natasha will deliver remaining thank you cards.
Jess will price food at GFS.
Jeremy will print out new pamphlets this week.
Fiona will make a banner for tables.
Terrance will edit/print out more sign-up sheets.
Terrance will talk to Crawlspace Eviction
Fiona will look for tablecloths.
Andy will make a flier for the event.
Fiona and Terrance will find out more info on t-shirts.
Fiona will see if we can use the Peace Center’s dishware.
Terrance will talk to Theo and Stacy’s and The Strutt about possibly donating food.

Also, if you have an empty (larger) shoebox, bring it to the next meeting- we can use it to stash our kit.

Meeting and facilitation evaluation:
Highly productive meeting, we got through a lot of material in just over an hour, which may be a record for us! Thanks to Chris, we did much better speaking in turn. Liberal usage of Twinklefingers also sped things up.

Next Meeting: Monday, March 30 at 9.30pm. Please show up on time so we can get right to it!

Facilitator: Jeremy
Secretary: Natasha
Snacks: Jess

Facilitator: Chris Moore
Secretary: Jeremy Ruggles
Snacks: Terrance Wright

Attendance: Fiona Dickinson, Natasha Allen, Russ Wagner, Dan Flack, Jeremy Ruggles, Terrance Wright, Tim Tapper, Chris Moore, Andrew Joyce, Jess Hayosh, Michael, Dave Doss, Mia, Ashten Wilkey
Icebreaker: (5min)
What was your favorite cartoon growing up? Doug seemed to be the favorite, Teenage Mutant Ninja Turtles, Winnie The Pooh, Rugrats.

Homework: (10 min)
Jeremy- finish newsletter/welcome packet. Packet is completed, we will review it for typo’s and changes.
Fiona will finish powerpoint presentation. Powerpoint was finished and presented March 14
Terrance and Natasha will go to Grant Seeking workshop on March 10 at Central Library.. They will give a report later in the agenda.

Discussion Items:

Benefit Show (10-15 min)
Discuss Saturday’s fundraiser and evaluate the event.
We raised $646.15! Event went very well, between 80-100 were in attendance. Bake sale was very successful. Disorganized at the beginning, work on better planning in regard to details. Design a plan of necessities for the event beforehand. Presentation was weak and scattered. Need to organize the presentation better. Practice, Practice, Practice! Need to include directions or a description of how to get there. Create signs to direct people to the event. Socialize with the community. Everyone should be there earlier, and have jobs assigned to them.

O.N.E. Place.(5-10 min)
Grant Seeking program from March 10th.
Grant Writing program on March 24th
Notes from the meeting will be posted on the facebook group. There is a free database to search for foundations to find grants. OnePlace will help us find donors who have donated to similar organizations. Coming up will be a grant writing workshop on March 24th. Recommended doing more events to prove our community involvement. Quantitative Data for grants.

April 4th Dinner (10-15 min)
Plan the dinner/raffle
We will continue with dinner, we are not licensed to do raffle so that will be on hold.
Talk about price next week. Dinner at 7, Improv Comedy on at 8:30. We will need to make the sauce, and garlic toast.

The Kalamacrew Breakdance Crew (5-10 min)
The Possibility of sending representation to that show.
We have been invited to have a table at the breakdance crew. Event is at KVCC at 7, Friday, March 20th. We need to bring brochures and buttons. Terrance and Ashten will be in attendance and

KCAC Website (5-10 min)
We need to fix the e-mail list. We need more and better information. Dan will talk to Jackie.

Meeting with Kaven (5-10 min)
Dan meet with Kaven. We need to decide whether to pursue this space. We will pursue the building, but inform Kaven our timeline is realistically closer to a year to raise 10,000.

Tabled Discussion:
Rate for dinner
Website

Review responsibilities:
1. Natasha will proofread the welcome packet.
2.Deliver thank you cards.
3.Terrance will contact Crawlspace Eviction if Mon Kupet is unavailable.
4.Fiona will contact Mon Kupet
5.Dan will talk to crow’s nest about attaining food.
6.Terrance will call Kalamacrew guy and do presentation about KCAC.
7.Terrance will make a spreadsheet for e-mail list.
8.Dan needs to talk to Jackie about Website (e-mail list, forum, working e-mail)
9.Ashten and Mia will attend Kalamacrew and help with table
10.Dan will talk to Kaven about building.

Meeting and facilitation evaluation: Meeting was longer than in the past. Some branching out, losing focus, not knowing whose turn it was to talk. Stop Reiterating points! Don’t repeat points that have already been made. New attendees were impressed by the structure and productivity. Some points could have been discussed outside of the meeting. A lot was accomplished, meeting went a little long because of topics being discussed.

Next meeting: Sunday March 22 at 2p.m.

Next Weeks Officers:
Facilitator: Chris Moore
Secretary: Jess Hayosh
Snacks: Mia

KCAC Meeting Minutes March 8th

In attendance:
Fiona Dickinson
Jeremy Ruggles
Russ Wagner
Jess Hayosh
Kristine Coner
Natasha Allen
April Morris
Tyler Ryan
Max Raymond
Terrance Wright

Icebreaker: (5min)
Favorite Children’s book

Homework: (10 min)
Jeremy- work on newsletter/welcome packet.
Jeremy and Bev- make a flier. [x]
Fiona- work on the powerpoint presentation.
Deadline for the last band to confirm is tonight! Please post under last week’s thread “Bands Contacted”, so we can all make fliers. [x]
Terrance- talk to roommate about using the video camera. [x]
Liam- find out if your brother can video/photograph the event. [x]
Jess- organize who makes what for the bake sale. [x]

Discussion Items

Benefit Show (15-25 min)
6 band show- all day, starts at 4. $5 for whole show.
KCAC Volunteers be at Peace Center at 3pm.
3 Tables and 4-5 chairs needed.
Stamps, sharpies needed.
Q/A and Presentation 15-20 minutes.

O.N.E. Place.(5-10 min)
Great community resource with various events coming up to help us become a better non-profit.
www.kpl.gov/oneplace for more information.

Kavan Geary Meeting:
Dan met with Kavan about monthly rate.  We now have a set monthly rate on the building including utilities and insurance.  Dan is meeting with an insurance agent later this week to see if we need any further insurance.

Proposal Items:
None.

Tabled Discussion:
Raffle is postponed until further notice.

Review responsibilities:
Jeremy- finish newsletter/welcome packet.
Jeremy will also find about selling Nantucket Nectars.
Fiona will finish powerpoint presentation.
Fiona will make sure we have list of rules from Peace Center.
Fiona will find chairs.
Fiona will put out box of fliers for everyone to pick up at 113 Dutton.
Natasha make chocolate chip cookies for bake sale at benefit show.
Natasha will send out press release to WIDR. widr.events@gmail.com
Terrance and Natasha will go to Grant Seeking workshop on March 10 at Central Library.
Jess will get thankyou cards and stamps for bands.
EVERYONE flier for the show.
April will call sean about giving us a shoutout on WIDR
Jess will talk to DJ about giving us a shoutout on WIDR
Jeremy will talk to WIDR about KCAC plugs.

Meeting and facilitation evaluation:
Great job with facilitation, Terrance!
Work on staying on topic.
Location change was handled well.
New members felt almost immediately up to speed.
Meeting notes are improving.

Next meeting:
Monday at 9:30 at 315 Walnut St.

Facilitator:
Chris Moore

Secretary:
Jeremy

Snacks:
Terrance