KCAC Meeting Minutes March 8th

In attendance:
Fiona Dickinson
Jeremy Ruggles
Russ Wagner
Jess Hayosh
Kristine Coner
Natasha Allen
April Morris
Tyler Ryan
Max Raymond
Terrance Wright

Icebreaker: (5min)
Favorite Children’s book

Homework: (10 min)
Jeremy- work on newsletter/welcome packet.
Jeremy and Bev- make a flier. [x]
Fiona- work on the powerpoint presentation.
Deadline for the last band to confirm is tonight! Please post under last week’s thread “Bands Contacted”, so we can all make fliers. [x]
Terrance- talk to roommate about using the video camera. [x]
Liam- find out if your brother can video/photograph the event. [x]
Jess- organize who makes what for the bake sale. [x]

Discussion Items

Benefit Show (15-25 min)
6 band show- all day, starts at 4. $5 for whole show.
KCAC Volunteers be at Peace Center at 3pm.
3 Tables and 4-5 chairs needed.
Stamps, sharpies needed.
Q/A and Presentation 15-20 minutes.

O.N.E. Place.(5-10 min)
Great community resource with various events coming up to help us become a better non-profit.
www.kpl.gov/oneplace for more information.

Kavan Geary Meeting:
Dan met with Kavan about monthly rate.  We now have a set monthly rate on the building including utilities and insurance.  Dan is meeting with an insurance agent later this week to see if we need any further insurance.

Proposal Items:
None.

Tabled Discussion:
Raffle is postponed until further notice.

Review responsibilities:
Jeremy- finish newsletter/welcome packet.
Jeremy will also find about selling Nantucket Nectars.
Fiona will finish powerpoint presentation.
Fiona will make sure we have list of rules from Peace Center.
Fiona will find chairs.
Fiona will put out box of fliers for everyone to pick up at 113 Dutton.
Natasha make chocolate chip cookies for bake sale at benefit show.
Natasha will send out press release to WIDR. widr.events@gmail.com
Terrance and Natasha will go to Grant Seeking workshop on March 10 at Central Library.
Jess will get thankyou cards and stamps for bands.
EVERYONE flier for the show.
April will call sean about giving us a shoutout on WIDR
Jess will talk to DJ about giving us a shoutout on WIDR
Jeremy will talk to WIDR about KCAC plugs.

Meeting and facilitation evaluation:
Great job with facilitation, Terrance!
Work on staying on topic.
Location change was handled well.
New members felt almost immediately up to speed.
Meeting notes are improving.

Next meeting:
Monday at 9:30 at 315 Walnut St.

Facilitator:
Chris Moore

Secretary:
Jeremy

Snacks:
Terrance

Attendance:
Dan Flack
Dave Brzezicki
Dolorous
Doris
Fiona Dickinson
Jeremy Ruggles
Jess Hayosh
Natasha Allen
Scott Hetherington

Icebreaker:(5min)

What did you have for breakfast?
Some people had raspberry treats. Some people had chocolate ice cream or stolen cookies. Others were more sensible and had bagels, eggs, and yummy torts from Crow’s Nest.

Homework Review:(10 min)

Dan draw up floor plans for the space
Dan met with Kavan and they talked about having a semi permanent concession.

Jeremy email Jackie about button designs
Jeremy emailed Jackie and told her to go ahead order the buttons.

Dan finds out about switching over server
Did not get a hold of her, but will try calling her.

Jeremy print up fliers for Graphic Design
We decide that we will put this on hold for the time being.

Natasha contact hornet
Chafe said he could have Minutes play. Natasha will talk to Chafe about Minutes if Hornet can not.

Fiona contact Who Hit John?
Fiona tried email and did not get a response. She will try calling the number on the Myspace page. If she does not here back by tonight, then she will pursue Michael Beauchamp.

Russ contact Out of Favor Boys
Russ is currently touring. Natasha will call Russ and find out what is happening with this.

Everyone find something to raffle.
We have a few things at this point, but we will need more.

Dan Find pricing on food through the crow’s nest.
Dan can get this really cheap and maybe be able to do this for free.
We will make deserts, but we will also see if we can find donations.

Jess speak to J.A. about finding a grant writer
Jess tells us about some opportunities for non profit excellence through the Kalamazoo Public Library. She will try to set up a meeting this weekend.

Jeremy will research and make a short presentation on fiscal sponsorship, post standardized notes.
This is a discussion item below.

Natasha will write narrative for website.
This is a discussion item below.

Jess will Facebook creep for welcome packet pics and names
She emailed the pictures and names to Jeremy and Dan.

Discussion Items

• Raffle(15-20 min)
We should see if we can get DJ Monster to DJ in between sets. Natasha will talk to him. We have confirmed Can I Can I. Note that it is easier to talk to people on the phone than by email. We need bands to be confirmed soon.

•Fiscal sponsorship (10min)
Jeremy found that there are two types of fiscal sponsorship. One is like an umbrella sponsorship similar to the Peace Center and The Welsly foundation’s relationship. The parent organization would be responsible for finding grants and funding. We would prefer the other type, which is pretty much a relationship on paper.

• Narrative for Website (10min)
Natasha wrote a great narrative. She reads it aloud and we modify a few of the words. Natasha will send it to Jeremy and he will pass it along to Jakie. Jeremy will also put it on the website and Facebook page.

• Welcome Packet (5 min)
Jess found pictures for the board members. We should think about letting people know how often we plan events. We will work on a newsletter at the next meeting.

• KCAC Community event (2min)
We wanted to have an event were the KCAC community could get together outside of the meeting setting. We decide to have a bowling night Thursday 26th. 8-? Jess will call and reserve two lanes and make an event.

• Litribune Meeting (2 min)
We still have a lot of questions for Dan and Ben from the Litribune. We would like to meet with them on Monday 9:30 at 113 Dutton st.

Proposal Items

• Litribune table at raffle (5min)
Ben and Dan from the Litribune would like to set up a table at the show on March14th. We will meet with them on Monday. Then we will vote on this at the next meeting.

Next week we should discuss a policy for who we will associate with.

• Non Profit Discussion
Dave’s mother talks to us about what she has learned in non profit. She has a few tips that she has learned from experience. We also run through the newest revision of the bylaws. Natasha found some spelling and word errors.

Review Responsibilities:

Natasha will call Russ about Out of Favor Boys and about the card. She will talk to Josh aka DJ Monster about Djing between sets. She will talk to Chafe about Minutes if Hornet cannot play March 14th. Also, she will send Jeremy the narrative.

Jeremy will come up with a brief narrative to give to businesses when we approach them about donations. He will send Natasha’s narrative to Jackie. Jeremy will also put it on the website and Facebook group.

Dan will talk to Jakie about switching over the server. He will also continue to work on the bylaws.

Fiona will call the number on the Who Hit John? Mypace page. If she does not here back, then she will contact Michael Beauchamp. Fiona will also make a page on the Facebook group so that we can stay organized when asking for donations.

Jess will talk to someone about One Place at the library. She will call and reserve two lanes bowling lanes and make an event.

Everyone should ask local businesses about donations. Check the facebook thread so you know who has been where.

Everyone that was working on an event plan needs to have it complete by next week.

Tabled Discussion

Newsletter
Litribune Table Vote
Policy for choosing allies

Meeting and facilitation evaluation:
Our meeting was just under an hour and a half. This is great considering the amount we covered in the meeting. Dave did a fantastic job facilitating. We had some new faces and they seemed comfortable participating. They were also very pleased with our structure. Things are definitely running much smoother. Remember to use shenanigans.

Next meeting: Monday 9:30 P.M.

Facilitator and secretary: Fiona will facilitate and Jess will take notes.