Meeting Minutes 3/22/09

Facilitator: Chris
Secretary: Jess
Snacks: Mia

In attendance:
Chris Moore
Natasha Allen
Andy
Mia Rae
Jess Hayosh
Fiona Dickinson
Terrance Wright
Tim Tapper
Jeremy Ruggles
Anita
Mark Finazzo

Icebreaker(5 min):
One place you’ve travelled to and why you liked/didn’t like going.
People have traveled all over the world and loved it! The only place that wasn’t recommended was Denny’s Restaurant.

Homework (5-10 min):
1.Natasha will proofread the welcome packet. [ x ]
2.Deliver thank you cards.
Tim, Fiona, and Natasha will take care of any remaining cards this week.
3.Terrance will contact Crawlspace Eviction if Monkapault is unavailable. [ x ]
4.Fiona will contact Monkapault. [ x ]
5.Dan will talk to crow’s nest about attaining food. [ x ]
6.Terrance will call Kalamacrew guy and do presentation about KCAC. [ x ]
7.Terrance will make a spreadsheet for e-mail list. [ x ]
8.Dan needs to talk to Jackie about Website (e-mail list, forum, working e-mail) [ x ]
9.Ashten and Mia will attend Kalamacrew and help with table. [ x ]
10.Dan will talk to Kaven about building. [ x ]

Discussion Items:

April 4 Dinner (15-20 min)
-Budget for food: let’s try to keep costs under $100.
-Admission: Max $5.
-Theme: formal spaghetti dinner with jazzy prerecorded music as background.
-Improv group. Terrance will meet with Crawlspace Eviction this week.

Breakdance event debriefing (5 min):
Terrance spoke about meeting some of the participants. We should remember to keep a sense of variety when planning events. Let’s not always have rock or folk shows; we want to bring all kinds of music and art to the community.

Kaven (10 min):
A good handful of us will be meeting with Kaven to discuss plans with the building. If you still have any event write-ups, now’s the time to submit them.
We’re shooting for Sunday, April 12 around 6pm.
Towards the end of May we’re planning on having a more formal meeting with Kaven. We’ll need to put together a polished presentation including a business plan and a budget.

T-shirts (5 min):
We’re looking into having some KCAC t-shirts printed up to wear to events and around town. We will also sell them to the community at large.

Tabled Items:
Website/Email List

Random Notes and Announcements:
We can use http://www.doodle.ch to help plan convenient meeting times.
We need a grab-and-go kit when we table. This includes pamphlets, mailing list sign-up sheets, business cards, buttons, and any other relevant literature. We have a sweet posterboard (thanks Ashten!) already.

Review Responsibilites:
Fiona, Tim, and Natasha will deliver remaining thank you cards.
Jess will price food at GFS.
Jeremy will print out new pamphlets this week.
Fiona will make a banner for tables.
Terrance will edit/print out more sign-up sheets.
Terrance will talk to Crawlspace Eviction
Fiona will look for tablecloths.
Andy will make a flier for the event.
Fiona and Terrance will find out more info on t-shirts.
Fiona will see if we can use the Peace Center’s dishware.
Terrance will talk to Theo and Stacy’s and The Strutt about possibly donating food.

Also, if you have an empty (larger) shoebox, bring it to the next meeting- we can use it to stash our kit.

Meeting and facilitation evaluation:
Highly productive meeting, we got through a lot of material in just over an hour, which may be a record for us! Thanks to Chris, we did much better speaking in turn. Liberal usage of Twinklefingers also sped things up.

Next Meeting: Monday, March 30 at 9.30pm. Please show up on time so we can get right to it!

Facilitator: Jeremy
Secretary: Natasha
Snacks: Jess