Meeting Minutes 3/16/09

Facilitator: Chris Moore
Secretary: Jeremy Ruggles
Snacks: Terrance Wright

Attendance: Fiona Dickinson, Natasha Allen, Russ Wagner, Dan Flack, Jeremy Ruggles, Terrance Wright, Tim Tapper, Chris Moore, Andrew Joyce, Jess Hayosh, Michael, Dave Doss, Mia, Ashten Wilkey
Icebreaker: (5min)
What was your favorite cartoon growing up? Doug seemed to be the favorite, Teenage Mutant Ninja Turtles, Winnie The Pooh, Rugrats.

Homework: (10 min)
Jeremy- finish newsletter/welcome packet. Packet is completed, we will review it for typo’s and changes.
Fiona will finish powerpoint presentation. Powerpoint was finished and presented March 14
Terrance and Natasha will go to Grant Seeking workshop on March 10 at Central Library.. They will give a report later in the agenda.

Discussion Items:

Benefit Show (10-15 min)
Discuss Saturday’s fundraiser and evaluate the event.
We raised $646.15! Event went very well, between 80-100 were in attendance. Bake sale was very successful. Disorganized at the beginning, work on better planning in regard to details. Design a plan of necessities for the event beforehand. Presentation was weak and scattered. Need to organize the presentation better. Practice, Practice, Practice! Need to include directions or a description of how to get there. Create signs to direct people to the event. Socialize with the community. Everyone should be there earlier, and have jobs assigned to them.

O.N.E. Place.(5-10 min)
Grant Seeking program from March 10th.
Grant Writing program on March 24th
Notes from the meeting will be posted on the facebook group. There is a free database to search for foundations to find grants. OnePlace will help us find donors who have donated to similar organizations. Coming up will be a grant writing workshop on March 24th. Recommended doing more events to prove our community involvement. Quantitative Data for grants.

April 4th Dinner (10-15 min)
Plan the dinner/raffle
We will continue with dinner, we are not licensed to do raffle so that will be on hold.
Talk about price next week. Dinner at 7, Improv Comedy on at 8:30. We will need to make the sauce, and garlic toast.

The Kalamacrew Breakdance Crew (5-10 min)
The Possibility of sending representation to that show.
We have been invited to have a table at the breakdance crew. Event is at KVCC at 7, Friday, March 20th. We need to bring brochures and buttons. Terrance and Ashten will be in attendance and

KCAC Website (5-10 min)
We need to fix the e-mail list. We need more and better information. Dan will talk to Jackie.

Meeting with Kaven (5-10 min)
Dan meet with Kaven. We need to decide whether to pursue this space. We will pursue the building, but inform Kaven our timeline is realistically closer to a year to raise 10,000.

Tabled Discussion:
Rate for dinner
Website

Review responsibilities:
1. Natasha will proofread the welcome packet.
2.Deliver thank you cards.
3.Terrance will contact Crawlspace Eviction if Mon Kupet is unavailable.
4.Fiona will contact Mon Kupet
5.Dan will talk to crow’s nest about attaining food.
6.Terrance will call Kalamacrew guy and do presentation about KCAC.
7.Terrance will make a spreadsheet for e-mail list.
8.Dan needs to talk to Jackie about Website (e-mail list, forum, working e-mail)
9.Ashten and Mia will attend Kalamacrew and help with table
10.Dan will talk to Kaven about building.

Meeting and facilitation evaluation: Meeting was longer than in the past. Some branching out, losing focus, not knowing whose turn it was to talk. Stop Reiterating points! Don’t repeat points that have already been made. New attendees were impressed by the structure and productivity. Some points could have been discussed outside of the meeting. A lot was accomplished, meeting went a little long because of topics being discussed.

Next meeting: Sunday March 22 at 2p.m.

Next Weeks Officers:
Facilitator: Chris Moore
Secretary: Jess Hayosh
Snacks: Mia